Radiation Protection Program
CORD: Ordering Radioactive Materials

State of Wisconsin license number: 1323-1

Ordering Radioactive Materials-How to Prepare a Requisition

From Windows Internet Explorer, access the Radiation Safety web page. http://www.wisc.edu/safety

Click on Radiation Safety, which opens the Radiation Protection Program page. From this page in the upper left corner, click on the yellow Account Login button. Enter your NetID and Password. Click Login to complete. Click yes if security warning appears.

You should be on the EH&S Assistant screen, with three column headings: RAM, CHEM and ADMIN.

Overview of the order process: From the RAM column, first click on Requisitions, then click on

+Add Requisition+. The required information is similar to the old CORD online order form. A question ( ?) mark next to an input box indicates a pull-down menu option. Where available, use the pull-down options. Select the appropriate item from the various choices, which copies the item to the Requisition screen.

It is best to fill the boxes or fields in the order presented. Some fields will automatically fill or are dependent upon data entered previously. For example: License#, Permit# and Requisition# will auto fill after the Isotope is chosen.

Required Information: The boxes for Isotope, Cost Center #, Lab, Vendor, Catalog #, Contact, and Contact’s Lab Phone must be completed.

The pull down menu for Catalog# displays a list of catalog numbers currently on file. Click on chart titles to alphabetize catalog numbers and other descriptive information. If the desired catalog number does not appear, 1) check that the vendor has not discontinued the item and 2) let CORD staff know to add the catalog number to the current list.

The Compound description will automatically print if it was loaded with the respective catalog number. You may also supply your own description or leave blank.

Cost per Unit should remain blank.

Delivery Address: To indicate a delivery address that is different from a lab location, type the information into the Comments section.

Blanket Order? Do not click this box. Leave it blank.

Comments: Supply information such as a specific fresh lot date, special product pricing or delivery instructions.

Leave PO# blank.

Cost Center Number: A Cost Center Number begins with the letters SD followed by five numbers. Funding strings are not acceptable. (For questions about Cost Center Numbers, see separate document)

Order Detail: The grayed section on the bottom of the Adding Requisition screen must be filled in with the # of units and activity per unit. Click the calc button to populate order amount and units.

Save or Cancel: When satisfied, click on save. Saving sends the requisition to CORD and returns you to the +Add Requisition+ screen, which is the open requisition log. There is no confirmation message. Click on cancel if you want to abandon the requisition.

The +Add Requisition+ screen contains open requisitions. An open requisition is one where material has not yet been reviewed by CORD. An open requisition may be edited or deleted. Click edit only if you intend to alter the original requisition. Choosing edit will bring up the Requisition screen. When an edited requisition is saved, a second request is sent to CORD. Choosing cancel from this screen will not delete the requisition but rather returns one to the +Add Requisition+ screen.

If the Order/Requisition is denied, an error message will indicate the reason. You may need to review inventory balance and dispose of excess material before successfully placing an order.

To leave the program, click on Log Off and close your browser.

Contact information for HPA access issues:
Victor Goretsky
Phone: 890-2039
Email: vgoretsky@fpm.wisc.edu