Radiation Protection Program
CORD: How to Set Up a Cost Center Number Fiscal Year 2010

State of Wisconsin license number: 1323-1

How to Set Up a Cost Center Number Fiscal Year 2010

This message is intended for the people who manage the funding sources for Primary Investigators ordering radioactive materials form CORD. Before July 1, 2007 departments charged their orders to an Internal Requisition Number. Now departments create a Cost Center Number supported by a Funding String.

CORD cannot accept Internal or External Work Orders, funding strings or Pro-Cards.

The Cost Center Numbers for CORD begin with the letters SD, which stands for Safety Department. The two letters are followed by five numbers.

To create a new cost center number or to change an existing number:

Go to the website: https://physicalplant.wisc.edu If asked: do you want to display nonsecure items, click Yes. If asked: do you want to allow opening a site in your trusted site list, click Yes.

Note the website requires a login. You must use your Net ID and password; this is the same sign-in required for My UW. If you do not have a NetID, you will not be able to gain access.

The LOGIN is located along the LEFT SIDE of the page, just below the word Home. Enter your NetID, password and click Login.

Running across the top of the page are the headings: Physical Plant Home, Financial Management, Service Calls, Projects, Car Fleet, AE Management, Buildings, Maps, and Contact Us. Choose: Financial Management.

Running across the Financial Management Home page are the headings: Financial Management Home, Billing Search, Cost Center Management, and Need Help? Choose: Cost Center Management.

You are now in: My Cost Centers.

From here you may add a new cost center or change an existing one. To change an existing cost center number, you MUST be listed as the financial contact. You may choose to access Active or All cost centers.

To add a new cost center, click on the line directly below My Cost Centers, aptly named: To Create a Brand NEW Cost Center, Click HERE.

To make changes to an existing cost center, click on the downward pointing arrow on the left side of the top yellow section containing the titles: Cost Center, Cost Center Program, Billed To Date, Pending Requisition, Description, Financial Contact, and Current Funding.

Clicking on the arrow expands the cost center management choices. Notice the light yellow sections and darker yellow sections. Move to the center dark yellow section. The choices are: Request New Funding Rule, Change Financial Contact and Description, and Discontinue Cost Center. Single click on the desired action. Enter the updated information as required. If you are satisfied, click on Submit. If you are unsure or you made an error, click on Cancel.

Requests for new cost centers or changes to existing cost centers are not automatically updated when you press Submit. Requests are processed daily, after an accuracy check by Physical Plant staff. An email confirmation message will be sent to you, when the request has been processed.